PROCESS

SERVICES

CONCEPT DESIGN

Prior To Commencing Design

• obtain a design brief from the client

• arrange and attend meetings with the client, and keep appropriate records

• make such recommendations as may be required for the appointment of specialist consultants

• attendance at site meetings to determine site limitations and conditions

  Design

• make preliminary inquiries with authorities

• arrange and attend meetings with all parties (client, authorities, consultants, others), and keep appropriate records

• conduct a preliminary analysis of the regulations and authority requirements

• prepare documents to explain the concept

• prepare design briefs for the other consultants

• prepare an initial estimate of the cost of the works

• conduct a preliminary analysis of appropriate materials and finishes

  DESIGN DEVELOPMENT

  Developing the Design

• progress and develop the design concept

• present the design to the client, and include sufficient information for the client to understand the design

• arrange and attend meetings with all parties (client, authorities, consultants, others) and keep appropriate records

• where specialist consultants are required, coordinate the work of those consultants

• provide a schedule of proposed materials and finishes to the client

• consider the developed design against the Cost of Works, and organise for an updated Cost of Works to be prepared

DEVELOPMEMT APPLICATION

Town Planning/Development Application

• review the requirements of relevant statutory authorities

• prior to submitting a formal application, attend meetings with the relevant authorities

• prepare formal application including plans and drawings, diagrams, analyses, reports, studies and other supporting documentation

• where specialist consultants are appointed, assist the client to coordinate those consultants

• assist the client with the lodgement process for the formal application

DETAILED DOCUMENTATION

• arrange and attend meetings with the client, and keep appropriate and accurate records

• incorporate the work of any specialist consultants

• prepare drawings to enable statutory approval for construction, including plans, elevations, sections, details and schedules as required

• prepare all specifications for materials and finishes necessary to obtain statutory approval in accordance with the drawings and the client’s requirements

• submit drawings and specifications for statutory approval

• prepare further documentation to enable the project to be constructed

• coordinate a pre-tender estimate of the Cost of Works

• advise the client on the methods available for the selection of building contractors, and help the client to select an appropriate method

CONTRACTOR SELECTION

Tender Process

• advise the client on the tender process

• prepare tender documents

• issue tender documents to tenderers

• communicate with tenderers and respond to questions

• receive the tenders and open them

• assess the tenders with the assistance of a cost consultant if one has been appointed

• negotiate with one or more tenderers

• receive and obtain acceptable offers from tenderers

• prepare reports on tenders

• recommend a tenderer for acceptance

Negotiation Process

• advise the client on the negotiation process

• issue pertinent documents to prospective contractors

• outline scope of work to prospective contractors

• communicate with the prospective contractor and respond to questions

• assist the client in negotiations with prospective contractors

• assess the submissions with the assistance of a cost consultant if one has been appointed

• establish the contract price and final scope of works

• prepare reports and recommendations on prospective contractor

CONTRACT ADMINISTRATION

Pre-construction

• prepare all necessary contract documents

• arrange contract execution by the selected contractor and client

Construction

• generally update the client on the project, including time, cost and progress

• visit the site as required

• observe, generally, whether the works are being carried out in accordance with the building contract

• direct the contractor regarding quality control, materials and finishes in accordance with the contract

• arrange and attend regular site meetings, and keep appropriate records

• review shop drawings and other submissions by the contractor

• provide the contractor with any supplementary details, directions, and clarifications of the contract documents

• where specialist consultants are engaged, coordinate the services provided by the specialist consultants

• assess variations

• obtain client approvals of variations if required

• assess progress claims

• issue progress certificates

• assess any extension of time claims

• adjust prime cost, provisional sums and other monetary sums

• instruct the building contractor with regards to incomplete work and defect rectification

• assess and determine when practical completion has been achieved

• issue the notice of practical completion

  Post-construction

• during the defects liability period, instruct the builder to rectify defects and any incomplete works

• advise the client with respect to defect rectification by others, if necessary

• coordinate the procedure for defect rectification by others, if necessary

• assess and determine when final completion has been achieved

• issue the final certificates